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Facilities Coordinator (Office Manager)

Remitly

Remitly

Operations
New Westminster, BC, Canada
Posted on Thursday, June 13, 2024

Job Description:

Remitly’s vision is to transform lives with trusted financial services that transcend borders. Since 2011, we have been tirelessly delivering on our promises to people who send money around the world. Today, we are reimagining global financial services and building products that extend beyond traditional barriers to give customers access to more of the services they need, no matter where they call home. Join over 2,700 employees worldwide who are growing their careers with purpose and connection with our customers while having a positive impact on millions of people around the globe.

About the Role:

We are looking for a Facilities Coordinator - Office Manager to provide our corporate Vancouver location with an empowering Workplace Experience. You will report to our Seattle-based Facilities leader as you take the lead for all Workplace Services for the local team, visiting Remitlians and partners.

You Will:

  • Partner with IT, HR and the business to onboard employees onsite and remotely.
  • Be the primary contact for daily office administration.
  • Oversee visitor inflow, including Remitlians from other locations, partners, vendors, candidates, and others.
  • Resolve office-related requests, trouble tickets and inquiries.
  • Monitor for and address security needs.
  • Handle local budget and expense, including invoice approvals and reporting.
  • Implement the location's Health and Safety Program, ensuring compliance with local regulations and Remitly standards.
  • Manage local Business Continuity and Disaster Recovery, supporting employees and the facilities during emergent events.
  • Procure office equipment and supplies.
  • Implement local office's commuting program.
  • Coordinate vendors for food, beverage, catered meals, events, deliveries and maintenance.
  • Inspect the office to ensure it is always well-maintained and in impeccable condition.
  • Process mail and shipping.
  • Audit office equipment and supply inventory, tracking assets and usage.

You Have:

  • BA/BS degree or equivalent practical experience.
  • 2+ years' service experience in facilities or property management, corporate services or equivalent.
  • 2+ years of proven project management experience with small-to-medium projects.
  • 2+ years' experience with budgeting, contracts and purchasing.
  • Applied knowledge of leases, space planning and office moves.

Our Benefits

  • Three weeks vacation
  • Health Benefits
  • Paid Parental Leave
  • Mental Health & Family Forming Benefits
  • Employee Stock Purchase Plan (ESPP)
  • Life Insurance & Disability
  • Continuing education and corridor travel benefits

We are committed to nondiscrimination across our global organization and in all of our business operations. Employment is determined based upon personal capabilities and qualifications without discrimination on the basis of race, creed, color, religion, sex, gender identification and expression, marital status, military status or status as an honorably discharge/veteran, pregnancy (including a woman’s potential to get pregnant, pregnancy-related conditions, and childbearing), sexual orientation, age (40 and over), national origin, ancestry, citizenship or immigration status, physical, mental, or sensory disability (including the use of a trained dog guide or service animal), HIV/AIDS or hepatitis C status, genetic information, status as an actual or perceived victim of domestic violence, sexual assault, or stalking, or any other protected class as established by law.

Remitly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.