Sr. Human Resources Business Partner

ABOUT ODAIA

ODAIA noun

o·da·ia | 'oh-day-yeah

An Ancient Greek word referring to “tools of the trade.”

ODAIA is a remote first organization, all our positions are WFH with frequent company and team based socials, events and meetings in-person and virtually.

ODAIA works with pharma commercial teams to grow their brands and engage with the right healthcare professionals (HCPs) at the right time. ODAIA's SaaS AI platform turns complex data into personalized insights, enabling commercial teams to understand their customers - (HCPs), predict prescribing behaviors and make informed decisions that bring therapies to patients faster.

ODAIAns (what we call ourselves) are inspired to reinvent the future of how non-technical people leverage data in their day-to-day lives. We are passionate about solving complex problems in data, AI, engineering, design, and product, so our customers don’t have to. We live by the notion that “simplicity is the ultimate sophistication;” and making simplicity scalable is an even bigger challenge. That’s why we have a crazy talented team led by serial entrepreneurs, tech veterans, and life sciences experts.

To learn more visit odaia.ai.

OUR MISSION

Reducing patients’ time to therapy by facilitating meaningful interactions with healthcare providers, through human-centric software powered by AI.

We’re also on a mission to build an innovative, diverse and ego-free business, where trust, innovation and ownership are valued. You’re on a mission too? We’re here for it. We put an emphasis on career development for our employees, and the opportunities to grow are extensive.

WHAT’S ON OFFER

Reporting directly to the Chief Human Resources Officer the Sr. Human Resources Business Partner will be responsible for delivering comprehensive and effective human resources services. This includes strategic HR planning, talent acquisition, employee relations, performance and compensation management, benefits and payroll administration, policy development, compliance management and the execution of employee engagement, culture, and organizational development initiatives. This is a pivotal position that requires a deep understanding of HR operations, payroll and benefits administration in the US and Canada and the agility to drive significant initiatives in an evolving scale-up. If you thrive on optimizing the employee lifecycle, ensuring compliance and championing an awesome culture, this is an opportunity to make a massive impact from day one.

WHAT YOU WILL DO

Payroll, Compliance and HR Systems

• Ensure accurate and timely payroll processing for employees in Canada and the US (i.e. tracking and submitting changes, employee data maintenance, creating and reviewing payroll reports, etc)
• Accurately calculate payroll adjustments, partial payments, vacation accruals, etc.
• Ensure compliance with all applicable payroll regulations
• Coordinate with benefit providers and manage employee enrollment, changes and inquiries related to benefit plans
• Stay up-to-date on federal, state / provincial and local employment laws and regulations and ensure HR policies and practices comply
• Administer and maintain HRIS, payroll and other systems and platforms, ensuring data accuracy, security and efficiency
• Develop, revise and communicate policies
• Track and manage employee leaves (i.e. vacation, sick, parental, etc.)

Employee Relations, Performance and Total Rewards

• Provide guidance and support on employee relations matters
• Develop, implement and administer the performance evaluation process, ensuring timely and effective feedback, goal setting and employee development
• Complete necessary tasks and provide support to key individuals in relation to offboarding
• Maintain and improve competitive and equitable compensation programs (i.e. salary and stock option structures, bonus plans, etc.) to attract, retain and motivate employees
• Manage employee benefits programs, including health insurance, retirement plans and other perks, ensuring cost-effectiveness and employee satisfaction
• Develop and implement initiatives to enhance employee engagement, culture and retention, such as employee surveys, recognition programs and communication strategies
• Prepare and maintain employee-related documents (i.e. offer letters, employment contracts, status change letters, etc.)

HR Policies, Processes and Reporting

• Create, review, revise and communicate HR policies, procedures and other relevant documents, ensuring legal compliance and alignment with organizational values
• Maintain well documented, accurate, well-organized and confidential employee records, documentation and personnel files in accordance with privacy regulations
• Accurately track, collect, analyze and report on HR data and metrics (i.e. HRIS data, payroll data, headcount, turnover, equity/stock options, etc.) to inform decision-making and identify trends

Administrative and Event Support

• Act as a backup to the Executive Administrative Assistant when required (i.e. manage executive calendars, schedule meetings and appointments, coordinate travel arrangements, etc.)
• Draft, review and distribute internal and external communications, ensuring accuracy and clarity
• Assist with overseeing local hub office management responsibilities, ensuring efficient and effective operations
• Plan, organize and execute internal company events, including company-wide and departmental meetings, employee recognition events, team-building activities and holiday celebrations
• Coordinate external events, such as conferences, trade shows and client meetings

Strategic Talent Acquisition and Management

• Develop and implement effective strategies for attracting, recruiting, hiring and retaining top talent, while optimizing the employee lifecycle and ensuring a positive candidate and employee experience
• Oversee and execute all aspects of the recruitment process, ensuring compliance with standard procedures, including job posting, sourcing, screening, interviewing, candidate selection, offer presentation, negotiation and onboarding
• Continuously refine and improve internal and external recruitment strategies to enhance efficiency, effectiveness, candidate attraction and employer branding through various channels (i.e., online platforms, recruitment events, networking)
• Monitor and analyze recruitment metrics to ensure positions are filled in a timely manner and in alignment with HR goals and organizational needs
• Proactively build and maintain a pipeline of qualified candidates for current and future hiring needs
• Schedule and conduct effective employee onboarding to ensure a smooth transition and early engagement

WHAT YOU BRING

• 5+ years demonstrated experience working in HR, with exposure to and knowledge in all areas of HR including payroll and benefits administration in Canada and the US, internal and external event planning and general executive administrative support
• Post-secondary degree in HR, Business Administration, Finance, or a similar degree or related experience
• CHRP or other related designations are an asset
• Knowledge of ESA and other legislative requirements
• Tech savvy and able to use, and even implement different operations software tools
  • We use Google Workspace, Excel, Collage, Wagepoint, JazzHR, Float, Dext, Slack, Notion, Canva, etc.
• Strong analytical skills, attention to detail and a data-driven mindset
• Ability to thrive in a fast-paced, high-growth start-up environment with a proactive and problem-solving attitude
• Organized, proactive, and solutions focused
• Proven experience driving projects to completion
• Strong attention to detail and commitment to accuracy
• Creativity, enthusiasm and a genuine passion for HR
• Experience recruiting in a similar technical start-up environment
  • Able to understand, source and screen for technical role requirements
  • Able to converse on a basic level with candidates on our tech stack and operations
• Demonstrated experience in contributing to the establishment of company processes and policies
• Ability to maintain confidentiality and exercise professionalism and discretion
• Excellent judgment and decision-making skills

WHAT WE OFFER

• A strong, positive values based culture, we Ignite Innovation, Own It and Stand Together
• Medical & dental benefits - with immediate enrollment for full-time, permanent employees
• Flexible working hours, focusing on what we achieve and not the number of hours we clock
• Flexible time off policies
• Stock option grants

LOCATION

We are a remote first company with employees in both Canada and the US. Our office hub is located downtown Toronto. Team building, communication and social connectivity are important and we support this with virtual and in-person collaborative work sessions, team meetings and socials.

EMPLOYMENT VERIFICATION

Any conditional offer of employment made to a successful candidate will be subject to the full satisfaction with the results of any background and reference checks.

DIVERSITY, EQUITY & INCLUSION

ODAIA is an equal opportunity employer. We are committed to building an environment where everyone feels included, valued, respected and heard. We are committed to creating a diverse workplace, and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, parental status, veteran status, disability status or any other characteristics protected by local laws, regulations or ordinances.

ACCOMMODATIONS AND ACCESSIBILITY

Accommodations are available upon request. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected].